Terms & Conditions

GolfTech Management, LLC — Terms & Conditions

Last Updated: January 18, 2026

Welcome to GolfTech Management, LLC ("GolfTech," "Company," "we," "us," or "our"). These Terms and Conditions ("Terms") govern your access to and use of our websites, applications, and software platform, including our (a) simulator booking and management tools and (b) outing registration and outing management tools, plus any related services (collectively, the "Services").

These Terms apply to:

Business Customers (golf facilities, venues, outing organizers, and similar entities) that subscribe to and administer the Services; and
Participants/Consumers who register for outings or events using our outing registration tools.

By accessing or using the Services, you agree to be bound by these Terms. If you do not agree to these Terms, do not access or use the Services.

If you use the Services on behalf of a business, organization, or other entity, you represent and warrant that you have authority to bind that entity to these Terms, and "you" refers to that entity.

1. Services Provided

GolfTech provides software tools that may include, without limitation: online booking, simulator management, membership tools, waiver management, event and outing registration, reporting, dynamic pricing, notifications, check-in workflows, and payment processing integrations.

We reserve the right to add, remove, modify, or discontinue features or functionality of the Services at any time in our sole discretion.

2. Eligibility

You must be at least eighteen (18) years old and capable of entering into a binding legal contract to access or use the Services. By using the Services, you represent and warrant that you meet these eligibility requirements.

3. Accounts; Authorized Users

You are responsible for all activity that occurs under your account, including activity by your employees, contractors, agents, and other permitted users ("Authorized Users"). You agree to:

maintain accurate, complete, and current account information;
keep your login credentials secure and confidential;
promptly notify us at support@golftechmgt.com of any unauthorized access or suspected security incident.

You may not share account credentials or allow others to access your account except as expressly permitted for Authorized Users.

4. Business Customers vs. Participants/Consumers

4.1 Business Customers (Facilities/Organizers)

If you are a facility, venue, or outing organizer using GolfTech to manage reservations, simulator bookings, events, registrations, payments, or communications, you are a Business Customer.

As a Business Customer, you are solely responsible for:

the accuracy and content of your event listings, facility information, policies, communications, and pricing;
your own refund, cancellation, and customer service policies for your end users and participants;
compliance with all applicable laws, regulations, and industry standards (including privacy, data protection, and communications laws);
any disputes, claims, or complaints from your end users or participants.

4.2 Participants/Consumers (Outing Registrants)

If you are registering for an outing or event, or otherwise interacting with an event page powered by GolfTech, you are a Participant/Consumer.

Important: GolfTech provides the technology platform that enables registration and payment processing. The event organizer or facility (not GolfTech) is responsible for the event itself, including event rules, fulfillment, scheduling, changes, cancellations, and refunds, unless explicitly stated otherwise on the registration page.

If you have questions or concerns about an event (including pricing, timing, policies, or refunds), you should contact the organizer or facility identified on the event or registration page first.

5. Subscription Terms (Business Customers)

5.1 Month-to-Month Subscriptions

Unless otherwise agreed in writing, all subscriptions to the Services are billed on a month-to-month basis.

5.2 Automatic Renewal

Subscriptions automatically renew at the end of each billing cycle until canceled. By subscribing, you authorize us to charge your designated payment method on a recurring basis.

5.3 Cancellation

You may cancel your subscription at any time by following the cancellation process in your account settings or by contacting us at support@golftechmgt.com. Cancellation will take effect at the end of the current billing period and will prevent future renewals. Cancellation does not retroactively cancel charges already incurred for the current billing period.

5.4 No Refunds

Except as required by applicable law or as expressly agreed in writing by GolfTech, no refunds will be issued for unused time, partial months, or missed usage.

6. Fees; Payments; Taxes

6.1 Payment Processing

Payments are processed through Stripe or other designated third-party payment processors. By using the Services, you authorize GolfTech and our payment processors to charge your designated payment method for subscription fees and other applicable charges on a recurring basis.

6.2 Accurate Billing Information

You agree to provide current, complete, and accurate billing and payment information and to promptly update such information as necessary.

6.3 Taxes

All fees are exclusive of applicable taxes, duties, levies, or similar governmental assessments of any nature, including value-added, sales, use, or withholding taxes ("Taxes"). You are responsible for paying all Taxes associated with your purchases, excluding taxes based on GolfTech's net income.

6.4 Chargebacks and Disputes

You are responsible for any chargebacks, payment disputes, refunds, and related fees assessed by payment processors that arise from transactions processed through your account.

7. Participant Payments; Organizer as Merchant

7.1 Participant Payments

When a Participant registers for an outing or event, payments collected through the outing registration portion of the Services are collected for the benefit of the event organizer or facility (the "Organizer"). The Organizer is solely responsible for the event and for all matters related to the event, including fulfillment, policies, pricing, refunds, chargebacks, disputes, and customer support.

GolfTech provides the technology platform and payment processing integration. GolfTech does not control, operate, sponsor, or guarantee any event. Unless explicitly stated otherwise in writing, GolfTech is not the seller or merchant of record for the Organizer's event services.

Participants agree that any questions, concerns, or disputes regarding an event (including refund requests) should be directed to the Organizer identified on the event or registration page.

7.2 Statement Descriptors

Participant card statements. Charges to Participants may appear on the Participant's credit card, debit card, or bank statement using the statement descriptor associated with the Organizer's account or profile in the Services.

GolfTech platform charges to Organizers. Platform subscription fees and other amounts owed to GolfTech may appear on the Organizer's bank or card statement as "GolfTech Payouts" or a substantially similar descriptor. By subscribing to and using payment features within the Services, you authorize GolfTech and our payment processors to charge your saved payment method for applicable fees on a recurring basis and as otherwise described in these Terms or your selected plan.

8. Free Trials (If Offered)

Free trials are available only if expressly presented to you during the ordering or sign-up process or agreed to in writing. Trial eligibility, duration, features, and limitations may vary and are determined by GolfTech in its sole discretion. We reserve the right to modify or revoke trial offers if we determine misuse or ineligibility.

9. Customer Responsibilities; Acceptable Use

You agree to:

use the Services only for lawful purposes and in compliance with all applicable laws, regulations, and industry standards;
not upload, transmit, store, or share content that is illegal, infringing, defamatory, obscene, harmful, or that violates the rights of any third party;
not attempt to gain unauthorized access to the Services, other accounts, computer systems, or networks connected to the Services;
not interfere with or disrupt the integrity, security, or performance of the Services;
not reverse engineer, decompile, disassemble, or attempt to derive the source code of the Services (except to the extent such restriction is expressly prohibited by applicable law);
not use the Services to send spam, unsolicited communications, or communications in violation of applicable law.

You are solely responsible for your devices, internet connection, internal policies, and internal processes, including how your facility or organization handles bookings, cancellations, refunds, waivers, and check-in operations.

10. SMS and Email Communications

By providing your email address and/or mobile phone number and using the Services, you consent to receive transactional and service-related communications from GolfTech, which may include:

booking and registration confirmations and reminders;
schedule changes, updates, or cancellations;
account notifications;
billing or payment-related messages;
system alerts and service updates.

These communications may be sent via email or SMS/text message using third-party service providers, including SendGrid (email) and Twilio (SMS messaging).

10.1 SMS Consent and Opt-Out

By opting in, you consent to receive SMS messages at the mobile phone number you provide.
Message frequency may vary based on your usage and account activity.
Message and data rates may apply.
You may opt out of SMS messages at any time by replying STOP to any message.
For assistance, reply HELP or contact us at support@golftechmgt.com.

10.2 Email Preferences

You may unsubscribe from non-essential marketing emails by using the unsubscribe link provided in such emails. Transactional, service-related, and account-related emails may still be sent as necessary to provide the Services.

10.3 Consent Responsibility (Business Customers)

Business Customers represent and warrant that they have obtained all necessary consents from their end users and contacts before uploading their information to the Services or sending communications (including SMS messages) through the Services, including where required by applicable law (e.g., TCPA, CTIA guidelines, CAN-SPAM, CASL, and similar regulations).

GolfTech does not sell your contact information to third parties for marketing purposes.

11. Data and Privacy

Your use of the Services is also governed by our Privacy Policy, available at: https://530520.us12.myftpupload.com/privacy-policy. The Privacy Policy explains how we collect, use, store, and protect information.

11.1 Customer Data

"Customer Data" means data that you or your Authorized Users submit, upload, or otherwise provide to the Services, including end-user contact information, booking information, and outing registration information.

As between you and GolfTech:

you retain ownership of Customer Data; and
you grant GolfTech a non-exclusive, worldwide, royalty-free license to host, store, process, transmit, display, and use Customer Data solely to provide, maintain, support, and improve the Services, provide customer support, enforce these Terms, and comply with applicable law.

11.2 Your Responsibilities

You are solely responsible for:

the accuracy, quality, integrity, and legality of Customer Data;
obtaining all rights, permissions, consents, and authorizations necessary for GolfTech to process Customer Data as contemplated by these Terms;
complying with all applicable data protection and privacy laws.

11.3 Security

GolfTech implements reasonable administrative, technical, and physical safeguards designed to protect Customer Data. However, no system is perfectly secure. You acknowledge that transmission and storage of data over the internet carries inherent risks, and GolfTech cannot guarantee absolute security.

12. Intellectual Property; License

12.1 Ownership

The Services, including all software, code, interfaces, designs, text, graphics, logos, trademarks, service marks, and documentation, are owned by GolfTech Management, LLC and its licensors and are protected by intellectual property laws.

12.2 License Grant

Subject to your compliance with these Terms and payment of applicable fees (for Business Customers), GolfTech grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Services during the applicable subscription term solely for your internal business purposes (for Business Customers) or personal use (for Participants/Consumers).

12.3 Restrictions

You may not copy, modify, distribute, sell, lease, sublicense, assign, or create derivative works from the Services or any portion thereof, except as expressly permitted by these Terms or applicable law.

12.4 Feedback

If you provide suggestions, ideas, enhancement requests, recommendations, or other feedback regarding the Services ("Feedback"), you hereby grant GolfTech a perpetual, irrevocable, worldwide, royalty-free, fully paid-up, transferable, sublicensable right and license to use, reproduce, modify, create derivative works from, distribute, and otherwise exploit such Feedback for any purpose without compensation, attribution, or obligation to you.

13. Third-Party Services

The Services may integrate with, link to, or allow access to third-party websites, applications, or services (including payment processors, email providers, SMS providers, and other integrations). Third-party services are governed by their own terms, conditions, and privacy policies.

GolfTech does not control and is not responsible for third-party services, including their availability, accuracy, content, security, or data handling practices. Your use of third-party services is at your own risk.

14. Service Availability; Maintenance; Changes

We strive to provide reliable service, but the Services are provided on an "as is" and "as available" basis. We do not guarantee that the Services will be uninterrupted, error-free, or free of viruses or other harmful components.

We may perform scheduled or unscheduled maintenance, updates, upgrades, or changes that may temporarily affect the availability or functionality of the Services. We are not liable for any downtime, interruptions, or service degradation caused by maintenance, technical issues, third-party services, or events outside our reasonable control.

We reserve the right to modify, suspend, or discontinue any aspect of the Services at any time, with or without notice.

15. Disclaimer of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, GOLFTECH MANAGEMENT, LLC DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

GOLFTECH DOES NOT WARRANT THAT THE SERVICES WILL MEET YOUR REQUIREMENTS, OPERATE WITHOUT INTERRUPTION, BE SECURE, BE ERROR-FREE, OR THAT ALL DEFECTS WILL BE CORRECTED.

GOLFTECH MAKES NO WARRANTY REGARDING THE QUALITY, ACCURACY, TIMELINESS, TRUTHFULNESS, COMPLETENESS, OR RELIABILITY OF ANY CONTENT OR INFORMATION OBTAINED THROUGH THE SERVICES.

16. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

(a) No Indirect Damages. GolfTech Management, LLC will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, loss of revenue, loss of data, loss of goodwill, loss of business opportunities, or business interruption, arising out of or related to these Terms or the Services, regardless of the theory of liability (contract, tort, strict liability, or otherwise), even if GolfTech has been advised of the possibility of such damages.

(b) Liability Cap (Business Customers). If you are a Business Customer, GolfTech's total cumulative liability arising out of or related to these Terms or the Services will not exceed the greater of (i) One Thousand Dollars ($1,000) or (ii) the total fees paid by you to GolfTech for the Services in the twelve (12) months immediately preceding the event giving rise to the claim.

(c) Liability Cap (Participants/Consumers). If you are a Participant/Consumer, GolfTech's total cumulative liability arising out of or related to these Terms or the Services will not exceed One Hundred Dollars ($100).

Some jurisdictions do not allow the exclusion or limitation of certain damages or warranties. In such jurisdictions, GolfTech's liability will be limited to the fullest extent permitted by applicable law.

17. Indemnification

17.1 Indemnification by Business Customers

If you are a Business Customer, you agree to defend, indemnify, and hold harmless GolfTech Management, LLC, its officers, directors, employees, agents, and contractors from and against any and all claims, actions, demands, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees and legal costs) arising out of or related to:

your or your Authorized Users' access to or use of the Services;
Customer Data, including any alleged violation of privacy rights, intellectual property rights, or failure to obtain required consents;
your event listings, operations, policies, communications, and interactions with end users or Participants;
your violation of these Terms or any applicable law, regulation, or third-party right;
any dispute between you and a Participant or end user.

17.2 Participants/Consumers

Participants/Consumers are not required to provide indemnification to the extent prohibited by applicable consumer protection laws.

18. Suspension; Termination; Data Export & Retention

18.1 Suspension or Termination by GolfTech

We may suspend or terminate your access to the Services immediately, without prior notice or liability, if:

you breach any provision of these Terms;
your use of the Services poses a security risk or could harm the Services, GolfTech, or others;
we are required to do so by law, regulation, or legal process;
your payments are past due (for Business Customers).

18.2 Termination by You

You may stop using the Services or cancel your subscription at any time by following the cancellation process in your account settings or by contacting us at support@golftechmgt.com.

18.3 Effect of Termination

Upon termination or expiration of your account or subscription:

your right to access and use the Services immediately ends;
any outstanding fees or amounts owed become immediately due and payable (for Business Customers);
we may disable your account and access to Customer Data.

18.4 Data Export (Business Customers)

Upon written request after cancellation or expiration, and provided your account is in good standing (including payment of all amounts due), GolfTech will make commercially reasonable efforts to provide an export of Customer Data in a standard format if technically feasible. We may require that export requests be submitted within a reasonable time after termination.

18.5 Data Retention and Deletion

We may retain Customer Data for a reasonable period after termination consistent with our standard backup, archival, security, dispute-resolution, and legal/compliance practices. We may delete Customer Data at any time after termination, subject to applicable law and our legitimate business purposes (for example, fraud prevention, security, accounting, or legal obligations). Data in backups and logs may persist for a limited period even after deletion.

19. Confidentiality

Each party may receive confidential or proprietary information from the other party in connection with these Terms or the Services ("Confidential Information"). Each party agrees to:

use the other party's Confidential Information only to perform its obligations under these Terms;
protect Confidential Information using at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care;
not disclose Confidential Information to third parties except as necessary to perform obligations under these Terms or as required by law.

Confidential Information does not include information that: (a) is or becomes publicly available through no fault of the receiving party; (b) was rightfully known to the receiving party prior to disclosure; (c) is rightfully obtained from a third party without restriction; or (d) is independently developed without use of the disclosing party's Confidential Information.

20. Force Majeure

GolfTech will not be liable for any delay or failure to perform any obligation under these Terms due to events beyond our reasonable control, including but not limited to: acts of God, natural disasters, pandemics, epidemics, war, terrorism, riots, civil unrest, labor disputes, government actions, internet or telecommunications failures, power outages, third-party service provider failures, or cyberattacks.

21. Governing Law; Venue

These Terms and any dispute arising out of or related to these Terms or the Services will be governed by and construed in accordance with the laws of the State of Michigan, United States, without regard to its conflict of law principles.

Any legal action, suit, or proceeding arising out of or relating to these Terms or the Services must be brought exclusively in the state or federal courts located in the State of Michigan, and each party hereby irrevocably consents to the personal jurisdiction and venue of such courts.

22. Dispute Resolution

Before initiating any legal proceeding, you agree to first contact us at support@golftechmgt.com and attempt to resolve the dispute informally for at least thirty (30) days. If we are unable to resolve the dispute informally, either party may proceed to file a claim in accordance with Section 21.

23. Changes to Terms

We reserve the right to update, modify, or revise these Terms at any time in our sole discretion. If we make material changes, we will update the "Last Updated" date at the top of these Terms and may provide additional notice (such as by email or through the Services).

Your continued access to or use of the Services after any changes become effective constitutes your acceptance of the updated Terms. If you do not agree to the updated Terms, you must stop using the Services.

24. General Provisions

24.1 Entire Agreement

These Terms, together with the Privacy Policy and any other policies or agreements referenced herein, constitute the entire agreement between you and GolfTech regarding the Services and supersede all prior or contemporaneous understandings, agreements, representations, and warranties, whether written or oral.

24.2 Severability

If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect. The invalid or unenforceable provision will be modified to the minimum extent necessary to make it valid and enforceable while preserving the parties' original intent.

24.3 Waiver

No waiver of any term or condition of these Terms will be deemed a further or continuing waiver of such term or any other term. GolfTech's failure to enforce any right or provision of these Terms will not constitute a waiver of such right or provision.

24.4 Assignment

You may not assign or transfer these Terms or your rights or obligations hereunder without our prior written consent. GolfTech may assign these Terms without restriction. Any attempted assignment in violation of this section is void.

24.5 No Third-Party Beneficiaries

These Terms do not create any third-party beneficiary rights in any person or entity.

24.6 Headings

Section headings are for convenience only and do not affect the interpretation of these Terms.

25. Contact Us

If you have any questions, concerns, or requests regarding these Terms, please contact us at:

GolfTech Management, LLC

Email: support@golftechmgt.com

Website: https://530520.us12.myftpupload.com